Pension Actuarial Services for City of Wilkes-Barre Aggregate Pension Fund Board

City of Wilkes-Barre Aggregate Pension Fund

Request for Proposals (RFP) for Pension Actuarial Services

Notice is hereby given that the City of Wilkes-Barre Aggregate Pension Fund Board is seeking proposals for Pension Actuarial Services. Written proposals, in accordance with the specifications and procedures identified in a RFP available from the City of Wilkes-Barre Aggregate Pension Fund Board will be received electronically at: 

cityhall@wilkes-barre.pa.us until the 1st day of April 2024 @ 10:00AM.

Subject Line Must Include Project Title:

Pension Actuarial Services

Copies of the proposals may be obtained “free of charge” from the city’s website, https://www.wilkes-barre.city/bids

(Scroll to bottom, enter your name, phone number and email, then press submit. This will allow you to download the documents and be automatically alerted to addendums, if applicable).

Technical Problems or General Questions regarding the proposal can be directed to jzaykowski@wilkes-barre.pa.us or (570) 208-4138

Services for Proposed Contract: 

• Actuarial Pension Valuations and GASB 67/68/73 Compliance
• Actuarial OPEB Valuation
• GASB 45/74/75 Compliance; Medicare Part D Attestation

Specifications Relating to the Services: 

Firms submitting proposals shall demonstrate knowledge of and experience with the actuarial requirements of Pennsylvania municipal pension plans, and other expertise as required in performing the work involved in the RFP.

Procedures to Compete for the Contracts:

Applicants shall complete proposals in accordance with the RFP available on the City’s website https://www.wilkes-barre.city/bids and submit proposal to the City of Wilkes-Barre Aggregate Pension Fund Board (the “Board”) by 10:00 AM, April 1, 2024.  After verification by the City that the proposals are complete, the Board will evaluate the qualifications and experience of each firm submitting a proposal. One contract will be awarded to the most qualified firm. The successful proposer shall anticipate a Notice of Award within 30 days after the proposals have been reviewed and a Notice of to Proceed shall be issued shortly thereafter.

Required Disclosures:

All disclosures required under Act 44 of 2009, including, but not limited to, disclosure by each person, including subcontractors, who will be providing services to the Board, of the following:

• a description of the responsibilities of each person providing services under the contract.
• whether the individual is now or was a City of Wilkes-Barre official or employee.
• whether each individual was employed or compensated by a third-party to communicate with a City of Wilkes-Barre official or employee.
• contributions in the past five years of at least $500 made to City of Wilkes-Barre officials.
• whether a former City of Wilkes-Barre employee has participated in the submission, review or negotiation of the proposal.
• gifts to any City of Wilkes-Barre official or employee; the existence of any financial, commercial, or business relationship with a City of Wilkes-Barre official.
• the retention of any third-party intermediary, agent, or lobbyist and his or her duties; and
• whether there has been any communication with the City of Wilkes-Barre following the publication of this ad.

The City of Wilkes-Barre encourages minority owned firms, women’s business enterprises, and labor surplus area firms to submit proposals. The proposer must ensure that the employees and applicants for employment are not discriminated against because of their race, age, color, religion, sex, national origin, age or disability. In addition, and to the greatest extent feasible, the Proposer should utilize Wilkes-Barre businesses for contract needs.

The City of Wilkes-Barre does not discriminate on the basis of race, color, national origin, sex, religion, age, family or handicap status in employment or the provision of services.

The City of Wilkes-Barre reserves the right to reject any or all proposals and to request additional information from all proposers, when doing so is in the best interest of the project. Proposals may be held by the City of Wilkes-Barre for a period not to exceed sixty days from the opening date for review purposes. During this time period, no proposer will be allowed to withdraw his or her proposal.

The City of Wilkes-Barre adheres to the Pennsylvania Human Relations Act (PHRA) and all applicable federal and state laws.

Wilkes-Barre City Hall is a facility accessible to persons with disabilities.

George C. Brown, Mayor

THE CITY OF WILKES-BARRE IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE