Plan Your Event

Follow the steps to schedule an event for you or your organization:

  1. Decide on potential dates and times and the requested location rental (Kirby Park, Public Square, or other City-owned parks or fields) for your event.
  2. Identify need for the Bandshell or additional city services for your event. (Additional Fees Apply)
  3. Complete the Special Events Request Form online or download the form and return it by email or mail.
  4. Provide the City with Proof of Insurance, naming The City of Wilkes-Barre as an additional insured for the event. 
  5. Sign and return required Indemnity Agreement.
  6. Provide payment via Check or Money Order payable to The City of Wilkes-Barre. Please see fee schedule below.
  7. Await event confirmation from Special Events Coordinator.
  8. Follow all city rules during your event.

Special Events Rental Pricing & Fees

RentalPrice

Kirby Park Pavilion #1

$75 Payment + $50 Refundable Deposit

Kirby Park Pavilion #2

$75 Payment + $50 Refundable Deposit

Kirby Park Pavilion #3

$75 Payment + $50 Refundable Deposit
Wedding at Martz Amphitheater (Kirby Park)$100 Payment + $50 Refundable Deposit
Public Square$300 per day
Band Shell Rental$400 Delivery & Setup; $100 each additional day

Download the full Special Events Pricing list.
*To rent a field, please contact David Iskra at 570.208.4251. Field Rentals are $100 per field, per day.


Additional Services

Please make Special Events Coordinator aware of your needs for extra services when planning your event. Download the full Special Events Pricing list.

ServiceDescription & Pricing
Electricity

Minor Electricity—No Charge
 

Electrician Present—$100 (2 hours minimum); $30 each additional hour

Police

For events requiring police assistance, contact Patrolman Steve Lada for scheduling at 570.208.4204.

 

Each police officer works a minimum of 4 hours at $140 per officer. Each additional hour costs $35 per officer.

Fire/Ambulance

For events requiring fire fighters/paramedics contact Fire Chief Jay Delaney for scheduling at 570.208.4261.

 

Each firefighter/paramedic works a minimum of 2 hours at $120 per firefighter/paramedic. Each additional hour costs $30 per firefighter/paramedic.

DPW WorkersIf DPW workers are required for an event held on the weekend, an hourly rate will be determined based on your request.
Banner Hanging$50 charge for banner hanging

Rules

  • Alcoholic Beverages are NOT Permitted in City-Owned Parks and Fields.
  • Rain Dates: Rain dates will not be reserved. If your event is rained out, then you may call to reschedule another date. 
  • Garbage Removal: The event holder is responsible for removing all recyclables and cardboard generated by the event.
  • Parking: You may not drive through Kirby Park at any time. No vehicles may be parked at the pavilions or ball fields.
  • Please use designated parking lots only!